I couldn't be more thrilled with my Wishup VA. It took me a few weeks to get the time to organize the work to assign initially, but it's been the best business decision for me this year.
Andrew McDermott
Founder - Convia Media
Professional ServicesGet Your Paperwork Off the Jobsite
Hire a Virtual Assistant for Your Construction Company
★★★★★5 TrustPilot
We Handle the Work That Slows You Down
Bidding and Project Start-Up
Keep bid calendars updated, send bid invitations, download & organize plan sets and track addenda.
RFIs & Submittals
Create, log, send, and follow up on RFIs; keep the RFI register accurate and up to date.
Document Control
Update drawings when new versions come out, organize project folders, and manage file versions so everyone is working from the latest set.
Meeting Notes and Follow-Ups
Schedules and Field Administration
Billing and Payment Applications
Compliance and Safety Paperwork
Project Closeout
Office and Executive Support
Trusted by Builders, GCs & Specialty Subs
Who Should Hire a VA for Construction Firm?
General Contractors — Need RFIs, submittals, and pay apps handled without pulling PMs off jobs.
Specialty Contractors (Mechanical, Civil, etc) — Juggling bid invites, shop drawing approvals, and T&M logs.
Residential Builders and Remodelers — Want permits, selections, and schedules managed without hiring another coordinator.
Small and Growing Construction Firms — Can’t justify a full-time admin but still need consistent, reliable help.
Who Should Hire a VA for Construction Firm?
✓
General Contractors✓
Specialty Contractors (Mechanical, Civil, etc)✓
Residential Builders and Remodelers✓
Small and Growing Construction FirmsI appreciate the value a Wishup VA can bring to a business. The VAs of Wishup are very understanding and well trained in multiple skillsets, making them indispensable.
Niels Van De Bergh
Growth Consultant - Growth-Mechanics
Why Builders Choose Us (And Stay)
Best choice
Freelance Platforms
Wishup
Other VA Companies
Onboarding Time & Availability
Up to 3 weeks (waitlist)
60 minutes (always available)
1 to 2 weeks (waitlist)
Construction Experience
Generalists, not industry-trained
Trained in estimates & vendor coordination
Varies by agent
Compliance Awareness
❗Not ensured
✅ OSHA Aware
❗Not guaranteed
Tool Knowledge
❗Limited
✅ 200+ tools
❗Limited
Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)
❌ No
✅ Free Business Tools (Worth $500)
❌ No
Tools We Work in Every Day.
HubSpot
Fuel Your Business With Data-Driven Strategies!
Calendly
Keep client calls booked around billable hours
Google WS
Keep your team in sync
QuickBooks
Manage income & expenses
ChatGPT
Smarter work in less time
Asana
Let productivity take the lead
MS Office
Your Gateway to Productivity
Canva
Your Canvas For Creativity!
MailChimp
Send listing alerts and neighborhood updates
Zoho
Unified Portal for Seamless Operations
Slack
Keep a distributed team in one thread
Zapier
Automate the ops work you cannot afford to hire for
What Construction Leaders Say.
Working with Wishup has given our small and rapidly growing business the ability to move faster while simultaneously freeing up many hours a week. The Wishup team will be a significant contributing factor to our future success.
Jason Gorman
Founder and Managing Partner - Jackrabbit LX
We use Wishup to augment many aspects of our business, from research and social media to marketing. Their staff is highly educated, very responsive, and experienced. The value they provide is truly immense.
Marvin Gouw
Co-Founder - Cubit
Hiring a VA for Your Construction Firm? Here's What You Need to Know
Questions Usually Other Builders and Contractors Ask
A construction VA is an admin specialist who handles project paperwork—bids, RFIs, submittals, pay applications, lien waivers, insurance, schedules, and closeout—so PMs and supers can stay focused on the work. They plug into your tools like Procore, Autodesk Build, Bluebeam, Buildertrend, and QuickBooks.
Costs vary by location/experience: U.S.-based VAs often run ~$30–$75/hr; marketplace averages show many VAs in the $10–$20/hr band. Offshore talent (e.g., Philippines) commonly ranges ~$4–$15/hr depending on skill and specialization. Your final price depends on scope, tool proficiency, and hours. With Wishup, you get trained, experienced, vetted VA starting from $1,299/month.
Common wins: track bid invites and addenda, build submittal logs from specs, route and chase RFIs, prep AIA G702/G703 drafts from your SOV, collect lien waivers, watch COI expirations, organize daily reports/photos, and assemble O&M/closeout.
Yes—your VA can prepare draft G702/G703 pay apps, update the continuation sheet (SOV), and assemble backup for your review. Final certification/approval still sits with your licensed approver/architect per AIA process.
They can gather timesheets, classify labor, fill WH-347 drafts, and package the weekly "Statement of Compliance" for your authorized signer. The employer/authorized officer must sign.
Yes—your VA can request, track, and file the correct waiver (conditional/unconditional, progress/final) and make sure it matches payment timing. They'll also flag state-specific rules and notarization needs. You (or your accountant) still release funds.
Yes—they can set up Sessions, invite attendees, maintain stamp logs, and export reports so you have an audit trail of comments/approvals.
Yes. We match you with a VA who works in your preferred hours, whether you're in EST, PST, CST, or any other time zone. They'll handle calls, emails, and scheduling exactly when your clients need it.
They can call for status, schedule inspections, upload requested documents, and note requirements. Code decisions or signatures stay with your licensed pros (GC, engineer, architect). (General practice; confirm local rules.)