Lead and CRM Management
- Send proposals and follow up on open opportunities
- Log and track new leads inside Buildertrend CRM
- Manage the lead pipeline and flag stale opportunities
- Update contact records and communication history
Pre-vetted | Buildertrend-Trained | AI-Fluent
Hire a
Buildertrend Virtual Assistant
Get a trained VA who manages your leads, proposals, change orders, and client communication inside Buildertrend so you can focus on building.
★★★★★5 Trustpilot
From First Lead to Final Closeout, A VA Manages It All
Lead and CRM Management
Project and Schedule Management
Financial Admin
Client Communication and Admin
Why Hiring from Wishup Makes Complete Business Sense
Buildertrend-Trained — Eight weeks of training before placement, including Buildertrend workflows, CRM management, scheduling, financial tracking, and client communication.
Stringent Vettting — 1 in 1,000 gets through our six hiring stages: aptitude, written English, task assessment, personality fit, references, and leadership interview.
AI-Savvy — Your VA does not just manage Procore. They build automations, set up reporting workflows, and use AI tools to cut the admin time your team is currently eating.
Stays for the Long Run — Average VA tenure at Wishup is 3.7 years. Your Procore templates, your project structure, your preferences - all stay with one person.
One Contact, Always — Dedicated VA plus one Wishup point of contact. When something needs to move fast, one message does it.
Wrong Fit? We Fix It. Free — Interview before anyone starts. Free replacement if it does not work out.
When the Paperwork Stops Being Your Problem
Why Wishup is the Smarter Choice
Best choice
Freelance Platforms
Wishup
Other VA Companies
VA Onboarding Speed & Availability
Up to 3 weeks (waitlist)
60 minutes (always available)
1 to 2 weeks (waitlist)
Talent Quality & Training
Unclear (No training)
0.1% (Pre-vetted & Pre-trained in 120+ nocode/AI tools)
1% (Pre-vetted only)
VA Interview Success
No success data
90%+ pass rate
No interviews
Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)
No
Free Business Tools (Worth $500)
No
Dedicated Account Manager & VA Knowledge Transfer
No
Yes
No
What Good Admin Looks Like for a Home Builder.
Not only has my VA lightened the workload, but she always tries to bring new ideas to help improve the workflow.
Ilana Kanovsky
Owner and Director - Team 4 Kids
I never considered hiring a virtual assistant for my business but Wishup was different, my virtual assistant exceeded expectations! It is more affordable than I thought and the help she provides on a daily basis is incredible! I get more work done with my VA helping me with important tasks like email management, calendaring, bookkeeping and much more. Highly recommended for any tech founder trying to balance time and productivity.
Lance Rodela
Founder & CEO - Shift Health Inc. (Y Combinator S19)
Wishup's VA has successfully handled a variety of tasks for us, including email marketing, social media management, managing contractor/vendor communication, and handling administrative tasks. They have been efficient, productive, and always willing to go the extra mile. Since partnering with Wishup, we've experienced a significant improvement in our overall efficiency. Our VA has freed up our time to focus on providing our clients with the best possible care.
Dr. Aleksandra Gajer
Founder - The Gajer Practice
I lean on my VA as my right hand to own a number of different systems and administrative functions throughout our whole company that I'm responsible for.
John Tiso
Director of Client Services - JMT Consulting Group
I appreciate the value a Wishup VA can bring to a business. The VAs of Wishup are very understanding and well trained in multiple skillsets, making them indispensable.
Niels Van De Bergh
Growth Consultant - Growth-Mechanics
I couldn't be more thrilled with my Wishup VA. It took me a few weeks to get the time to organize the work to assign initially, but it's been the best business decision for me this year.
Andrew McDermott
Founder - Convia Media
Working with Wishup has given our small and rapidly growing business the ability to move faster while simultaneously freeing up many hours a week. As a result, we can now focus on our strategy. The Wishup team will be a significant contributing factor to our future success.
Jason Gorman
Founder and Managing Partner - Jackrabbit LX
We are extremely happy with Wishup VAs that work for SendX! If a job can be outsourced to a VA we first do that, instead of hiring a full time employee. This gives a unique execution advantage as hiring a VA takes in a few days rather than spending a few months hiring. Using Wishup for VAs has been a really great business decision for SendX and would strongly recommend them.
Mayank Agarwal
Co-Founder - SendX Inc.
Frequently Asked Questions
Yes. Your VA logs new leads, tracks opportunities through the pipeline, sends proposals, and follows up on open bids. If a lead goes cold, your VA flags it before it disappears.
Yes. Selection requests, progress updates, document sharing, and message responses — all managed through the client portal so your clients stay informed without it taking up your time.
Yes. Your VA creates change orders, routes them for digital signature, tracks approvals, and updates the budget once signed.
Your VA updates budget line items, tracks committed costs, reconciles invoices against purchase orders, and pulls job cost reports so you know where every project stands financially before it becomes a problem.
One full-time VA handles admin across two to four active residential projects comfortably. For higher volumes or more complex commercial work, a second VA with a defined scope is an option.
They are trained on residential construction admin workflows before placement. Buildertrend-specific navigation is typically picked up within the first week.
Yes, matched to your time zone and working hours.
On-site work, client meetings, design decisions, contract negotiations, or anything requiring a contractor license or physical presence on a job site.