Project Documentation
- Create and track RFIs from submission to closeout
- Manage submittals, drawings, and spec revisions
- Organize daily reports, inspection logs, and punch lists
- Keep drawing sets current across all project stakeholders
Hire a
Procore Virtual Assistant in 60 Minutes
One trained VA who keeps your RFIs moving, your documents organized, and your project data current while you are on-site.
Every Admin Task Your Project Runs On
Subcontractor Coordination
- Send and track bid invitations and scope documents
- Follow up on subcontractor submittals and compliance docs
- Coordinate insurance certificates and lien waivers
- Manage correspondence logs and meeting minutes
Budget and Cost Tracking
- Update budget line items and track committed costs
- Log change orders and route for approval
- Pull cost reports and flag variances before they compound
- Reconcile invoices against purchase orders
Admin and Reporting
- Build and distribute weekly project status reports
- Maintain contact directories and project directories in Procore
- Set up new projects, templates, and permission structures
- Automate document sharing and photo archiving workflows
Not Just Any VA. One Who Knows Construction Admin
Procore-Trained - Eight weeks of training before placement, including Procore workflows, document management, RFI and submittal processes, and construction admin basics.
Stringent Vettting - 1 in 1,000 gets through our six hiring stages: aptitude, written English, task assessment, personality fit, references, and leadership interview.
AI-Savvy - Your VA does not just manage Procore. They build automations, set up reporting workflows, and use AI tools to cut the admin time your team is currently eating.
Stays for the Long Run - Average VA tenure at Wishup is 3.7 years. Your Procore templates, your project structure, your preferences - all stay with one person.
One Contact, Always - Dedicated VA plus one Wishup point of contact. When something needs to move fast, one message does it.
Wrong Fit? We Fix It. Free - Interview before anyone starts. Free replacement if it does not work out.
The Teams That Stopped Doing Admin Themselves
Why Wishup is the Smarter Choice
Best choice
Freelance Platforms
Wishup
Other VA Companies
VA Onboarding Speed & Availability
Up to 3 weeks (waitlist)
60 minutes (always available)
1 to 2 weeks (waitlist)
Talent Quality & Training
Unclear (No training)
0.1% (Pre-vetted & Pre-trained in 120+ nocode/AI tools)
1% (Pre-vetted only)
VA Interview Success
No success data
90%+ pass rate
No interviews
Business Tools (Apploye, Pipedrive, Hiring Credits, etc.)
No
Free Business Tools (Worth $500)
No
Dedicated Account Manager & VA Knowledge Transfer
No
Yes
No
From General Contractors Who've Been There
Not only has my VA lightened the workload, but she always tries to bring new ideas to help improve the workflow.
Ilana Kanovsky
Owner and Director - Team 4 Kids
It is more affordable than I thought and the help she provides on a daily basis is incredible!
Lance Rodela
Founder & CEO - Shift Health Inc. (Y Combinator S19)
Since partnering with Wishup, we've experienced a significant improvement in our overall efficiency. Our VA has freed up our time to focus on providing our clients with the best possible care.
Dr. Aleksandra Gajer
Founder - The Gajer Practice
I lean on my VA as my right hand to own a number of different systems and administrative functions throughout our whole company that I'm responsible for.
John Tiso
Director of Client Services - JMT Consulting Group
The VAs of Wishup are very understanding and well trained in multiple skillsets, making them indispensable.
Niels Van De Bergh
Growth Consultant - Growth-Mechanics
I couldn't be more thrilled with my Wishup VA. It took me a few weeks to get the time to organize the work to assign initially, but it's been the best business decision for me this year.
Andrew McDermott
Founder - Convia Media
Working with Wishup has given our small and rapidly growing business the ability to move faster while simultaneously freeing up many hours a week.
Jason Gorman
Founder and Managing Partner - Jackrabbit LX
Using Wishup for VAs has been a really great business decision for SendX and would strongly recommend them.
Mayank Agarwal
Co-Founder - SendX Inc.
Frequently Asked Questions
Yes. RFI creation, tracking, and closeout are admin tasks that happen inside Procore. Your VA manages the full lifecycle: drafting, routing, following up, and logging responses, so your project managers are not chasing paper between site visits.
Project Management (RFIs, submittals, punch lists, daily logs), Document Management (drawings, specs, photos), Financial Management (budget tracking, change orders, invoices), and Reporting. The scope depends on your setup.
Yes. Bid invitations, submittal follow-ups, insurance certificate tracking, lien waivers, and correspondence logs. Your VA keeps the subcontractor documentation current so nothing holds up a payment or a closeout.
Yes, matched to your time zone and working hours.
One full-time VA comfortably manages admin across two to three active projects simultaneously. For larger portfolios or higher document volume, a second VA with a defined scope is an option.
They are trained on construction admin workflows and document management before placement. Procore-specific navigation is typically picked up within the first week. The underlying workflows are consistent across construction management platforms.
On-site work, safety oversight, design decisions, contract negotiations, or anything requiring a construction license or physical presence.